PowerPoint creates two image files – one for the original, and one for the edited version – which increases file size. Try to avoid using PowerPoint picture tools to edit your graphics and images. To make sure others can open your PowerPoint file hassle-free, aim for a presentation size of 5MB or less. Don’t forget to save your presentation again. Go to Advanced and under Image Size and Quality, check the Discard editing data box. Here’s another way to reduce the size of a presentation.
If the presentation is going to be printed, 220ppi is your best option. Click OK to close the window.Ĭheck Delete cropped areas of pictures and choose 150ppi or 96 ppi. This will apply your compression settings to all images in the presentation. Go to Picture Tools/Format > Compress Pictures, and uncheck the box for Apply only to this picture. To do this in PowerPoint 2007 or later, open the presentation and click on the first picture. PowerPoint has an integrated function for compressing images in a presentation. An easy fix is to delete all irrelevant slides and content. Presentations that have been updated by many different people often have several outdated slides containing pictures and videos, upping the file size considerably. Remove Unused Slides, Pictures, and Videos You can avoid this hassle by following our simple tips to reduce the size of your PowerPoint files.ġ.
#Microsoft powerpoint reduce file size full#
Next thing you know, your inbox is full and your computer freezes as you try to open the 100+MB attachment. Your overseas colleague sends you an email with the updated presentation. Under Resolution, click the resolution that you want, then click OK.We’ve all been there. To compress the selected pictures only and not all of the pictures in the document, select the Apply only to this picture check box.Ĭlearing the Apply only to this picture checkbox will override any previous changes you have made for other individual pictures in this document. The Compress Pictures button appears without a label. You may have to double-click the picture to select it and open the Format tab.Īlso, depending on your screen size, you might only see the icons for the Adjust group. If you do not see the Picture Tools - Format tab, make sure that you selected a picture. Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. With your file open in your Microsoft Office application, select the picture or pictures that you want to compress. When you don't need every single pixel in an image to get an acceptable version of it, you can compress pictures to make the file size smaller.
You can send files with high-quality images easily, and without file limits, by saving to the cloud and then sharing files from OneDrive. These features aren't available in Office for the web, only the desktop versions of the Office suite. You can compress all pictures in the file or just the ones that you select. The compression options reduce both the file size and picture dimensions based on how you intend to use the picture, such as viewing on screen or in an email message. You can reduce the file size and save disk space by compressing pictures in your document.
#Microsoft powerpoint reduce file size for mac#
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